Proposed Bylaw Changes as of October 1, 2018



We need your vote to update our bylaws! 
We will vote on these changes at our annual meeting November 29, 2018 at 1 PM Eastern
Register here to attend our annual meeting

The AL!VE Board of Directors have reviewed and are proposing the following bylaw changes which need to be voted on by the AL!VE membership. According to our bylaws Article X states: 'These By-Laws may be amended when necessary by a two-thirds majority vote of the membership attending an annual meeting, provided such amendments have been reviewed by the Board of Directors and published for review by the membership at least 30 days prior to the date of the scheduled meeting.' 

The information provided below provides a review of the bylaw, the reasoning for the amendment, and the revised wording:

Section II, Article   11 
 Original wording:

 
Membership is divided into individual membership and group membership.  Individual membership categories include active and associate.  Individual members shall have equal voting rights in matters of the Corporation.  Group entities shall appoint one representative to vote on behalf of the group. 
 
Active membership shall be available for those persons who:
  • Estimate that a minimum of 25% of their time is spent on volunteer management activities,
  • Are committed to learning and applying best practices in the field of volunteer management,
  • Are responsible for volunteer management within an organization, and
  • Pay annual dues at the active member rate to the national organization.  
Associate Membership shall be available for those persons who:
  • Are engaged in fields related to the field of volunteer management or who have mutual interests in the volunteer management profession,
  • Are committed to learning and applying best practices in the field of volunteer management, and
  • Pay annual dues to the national organization and the state/local organization 
Group Membership shall be available for those groups which
  • Are focused upon or related to the field of volunteer management in their purpose, or have a minimum of 35% of the group’s time spent on volunteer management activities, and
  • Are committed to learning and applying best practices in the field of volunteer management,
  • Can provide documentation regarding the group’s purpose and activities as well as a list of members, and
  • Identify one person to serve as a liaison to the national organization who agrees to receive and give information to and from the national organization, and
  • Pay dues according to the size of their group and the dues structure established by the Board of Directors.
Reason for revision: 
 
Bylaws to reflect revised membership categories with new membership category names. Voting rights deleted as rights are already addressed in Section V Article 11.
 
Proposed New wording:
 
Membership is divided into individual membership and group memberships.  Group memberships include organization and local professional association.
 
Individual Membership shall be available for those persons who:
  • Are focused on or related to the field of volunteer engagement and those who coordinate, manage and lead volunteers, and
  • Pay annual dues at the individual member rate to the Association. 
Organization Membership shall be available to those who:
  • Organizations (groups) that have more than one individual actively involved in the field of volunteer engagement, and
  • Can provide documentation regarding the group’s purpose and activities as well as a list of members, and
  • Identify one person to serve as a liaison to the national organization who agrees to receive and give information to and from the national organization, and
  • Pay dues according to the size of their group and the dues structure established by the Board of Directors.
Local Professional Association Membership shall be available to those who:
  • Organizations (groups) engaged in advancing the professional development of Volunteer Managers (e.g., DOVIA, Associations, Nonprofits), 
  • Can provide documentation regarding the group’s purpose and activities as well as a list of members, and
  • Identify one person to serve as a liaison to the national organization who agrees to receive and give information to and from the national organization, and
  • Pay dues according to the size of their group and the dues structure established by the Board of Directors.
____________________________________________________________________________________________________

 Article V Section 1

Original wording:

The governing body of this association shall be the Board of Directors. The Board is responsible for overall policy and direction of the Association, and delegates responsibility of the day-to-day operations to the staff and committees. The Board shall have up to 19 members but no fewer than 13. The Board receives no salaried compensation other than reasonable expenses approved by the Board. The intent of these By-Laws is to prohibit self-dealing and avoid conflict of interest.

Proposed changes:
The governing body of this association shall be the Board of Directors. The Board is responsible for overall policy and direction of the Association, and delegates responsibility of the day-to-day operations to the staff and committees. The Board shall have up to 19 members but no fewer than 11. The Board receives no salaried compensation other than reasonable expenses approved by the Board. The intent of these By-Laws is to prohibit self-dealing and avoid conflict of interest.

Article  V  Section  8
Original wording:
When a vacancy on the board exists mid-term, the secretary must receive nominations for new members from present board members two weeks in advance of a board meeting.  These nominations shall be sent out to board members with the regular board meeting announcement, to be voted upon at the next board meeting.  These vacancies will be filled only to the end of the particular board member’s term.

Reason for revision: 
Revised for clarification purposes. Added the AL!VE membership is given a chance to self-nominate

New wording:
When a vacancy on the board exists mid-term, the secretary or their designee will notify the membership and make a call for nominations.  Nominations must be submitted within two weeks of notifying the membership.   The board member nominations will be selected and voted in by a majority of the board of directors.  These vacancies will be filled only to the end of the vacated board members term.  Any board member chosen this way is eligible to run in the normal election process.
___________________________________________________________________________________
 
Article VII   Section 1
Original Wording:
An executive director may be hired by the board.  The executive director has day-to-day responsibilities for the organization, including carrying out the organization’s goals and policies.  The executive director will attend all board meetings, report on the progress of the organization, answer questions of the board members and carry out the duties described in the job description but is not a voting member of the Board of Directors.  The board can designate other duties as necessary.
 
Reason for revision: 
Added appointed designee

New wording:
An executive director or appointed designee may be hired or contracted by the board.  The executive director has day-to-day responsibilities for the organization, including carrying out the organization’s goals and policies or delegated work from committees.  The executive director will attend all board meetings, report on the progress of the organization, answer questions of the board members and carry out the duties described in their job description but is not a voting member of the Board of Directors.  The board can designate other duties as necessary.
_______________________________________________________________________________________________

ARTICLE X: AMENDMENTS
 
These By-Laws may be amended when necessary by a two-thirds majority vote of the membership attending an annual meeting, provided such amendments have been reviewed by the Board of Directors and published for review by the membership at least 30 days prior to the date of the scheduled meeting. Proposed amendments must be submitted to the Secretary to be included on the agenda for the Board of Directors who shall review and make recommendations regarding the adoption of amendments.

Reason for revision:
Added majority vote to pass bylaw changes and the option to vote electronically  
New wording:
These By-Laws may be amended when necessary by a majority vote of the membership attending an annual meeting or voting electronically as provided by the board, provided such amendments have been reviewed by the Board of Directors and published for review by the membership at least 30 days prior to the date of the scheduled meeting. Proposed amendments must be submitted to the Secretary to be included on the agenda for the Board of Directors who shall review and make recommendations regarding the adoption of amendments.

_____________________________________________________________________________________
Added Bylaw amended date to certification statement:
 
These Bylaws were approved at a meeting of the board of directors by a two-thirds majority vote on November 26, 2007 and bylaws amended on December 7, 2010.