Last updated January 2017
Quick Reference for Manuscript Preparation
The International Journal of Volunteer Administration Guidelines for Submitting Manuscripts Overview
The International Journal Of Volunteer Administration (IJOVA) seeks to publish original manuscripts that provide for an exchange of ideas and sharing of knowledge and insights about volunteerism and volunteer resource management and administration. Manuscripts may focus on volunteering in any setting, both in North America and internationally. The Journal expands and updates the research and knowledge base for professional volunteer resource managers (VRMs), volunteer program administrators, and other not-for-profit managers to improve their effectiveness. In addition, The Journal serves as a forum for emerging and contemporary issues affecting volunteerism and volunteer administration. The Journal is written, peer-reviewed, edited, and published by professional volunteer resource managers and administrators, researchers, and consultants, sharing with their colleagues’ successful applications, original and applied research findings, scholarly opinions, educational resources, and challenges on issues of critical importance to volunteerism and the field of volunteer administration. Manuscripts may be submitted at any time during the year as manuscripts are published after they have been successfully peer reviewed and formally accepted. The Journal seeks to initially publish 12-15 original manuscripts each calendar year. Authors submitting manuscripts to The Journal must follow the guidelines in this document. Submissions that deviate from these guidelines will not be accepted for review and may be returned to the corresponding author for required edits that adhere to the published guidelines.
Types of Manuscripts
Manuscripts must be submitted for one of four focus areas. The author(s) should identify to which focus area the manuscript is being submitted. Feature Article (reviewed by three external reviewers): Discusses applied concepts and research findings of particular interest and significance to volunteerism and volunteer administration both in North America and worldwide. Connects theory and ideas to practice and emphasizes implications for the profession. (Maximum length: 3,500 words including references, but not including abstract, key words, tables, and graphics.) Ideas That Work (reviewed by one reviewer): Describes novel ideas, training formats, innovative programs, and new methods of interest to volunteer administrators. (Maximum length: 2,000 words including references, but not including abstract, key words, tables, and graphics.) Revised January 2017; Approved - pending Tools of the Trade (reviewed by the Editor): Reports on specific materials, books, and technologies useful to volunteer administrators. (Maximum length: 1,500 words including references, not including abstract, key words tables, and graphics. Commentary (reviewed by the Editor): Offers a challenge or presents a thought-provoking opinion on an issue of concern to volunteer administrators. Initiates discussion or debate by responding to a previously published article in The IJOVA. (Maximum length: 1,500 words including references, but not including abstract and key words.)
The following guidelines are followed strictly. Manuscripts received that do not meet all style and preparation guidelines will be returned immediately to the author(s) for resubmission before the peer review process will be initiated.
• The IJOVA uses the contemporary terms, “volunteer resource manager (VRM)” and “volunteer program administrator” so as to distinguish accurately between professionals working with volunteers, and volunteers managing other volunteers and/or programs.
• All manuscripts should be prepared double-spaced using Times New Roman 12 pt. font, with 1” margins all around. Do not double space between sections.
• Left-justify the entire manuscript text, with a ragged right-hand margin (no full justification).
• Please insert page numbers in the lower right corner.
• The title page must contain the following information for each author double-spaced
Full name and professional credentials (NOTE: As of November 19, 2009, The IJOVA publishes terminal degrees only for author credentials, e.g., Ph.D., Ed.D., J.D., M.D., etc. However, non-terminal degrees and professional accreditations may be described in the About the Author section.)
Professional title and organizational affiliation
Complete postal/mailing addresS
Telephone and FAX contact numbers
•The title page should contain an Abstract of no more than 250 words that is double-spaced and italicized.
• The title page should include 3-5 Key Words descriptive of the manuscript, which may be used to index and retrieve the manuscript electronically. If appropriate, include only one of the following three words: “volunteers”, “volunteerism”, or “volunteering.” Hyphenated words included in Merriam-Webster may be considered a single word. Do not use acronyms nor jargon as key word. NOTE: the correct term is “Key Words” (not “Keywords”).
• Begin the actual manuscript text immediately following the Key Words with the first section heading of the body text (NOTE: do not begin on a new page nor repeat the title).
• The manuscript’s body must not contain any information or language identifying the author(s) by name.
• All in-text citations are included in the reference list; all references have in-text citations.
• Tables should be placed at the end of the total manuscript; indicate the suggested placement of a table in the actual manuscript by inserting the phrase in brackets, “[INSERT TABLE 1 ABOUT HERE]”, in the manuscript text.
• Figures should be placed at the end of the total manuscript and should be camera ready and sent as electronic files attached to the e-mail message; they appear exactly as they should in the finished article, except for sizing. Indicate the suggested placement of a figure in the actual Revised January 2017; Approved - pending manuscript by inserting the phrase in brackets, “[INSERT FIGURE 1 ABOUT HERE]”, in the manuscript text.
• Following the Reference section and any tables/figures, include a short About the Author section describing each author’s professional background (3-5 sentences per author).
• Any direct quote requires a page/paragraph reference or a reference to the name of the person and the date of the interview. Any quotes without permissions must be paraphrased or deleted if the manuscript is accepted for publication
• In all other aspects, follow the Publication Manual of the American Psychological Association (APA) (Sixth Edition, 2010).
- Authors are advised to use inclusive language. Use plural pronouns or “s/he.
- Written, signed permission must be obtained by the manuscript author(s) in advance of submission for (a) all quotations from copyrighted publications and (b) all tables or figures taken directly from other sources. The written, signed permission must be submitted to the Editor along with the manuscript. Permission is required to reprint: 1) more than 300 words from a single copyrighted journal article; 2) more than 500 words from a full-length copyrighted book; 3) anything, even a few words or a phrase, quoted directly from a copyrighted newspaper article, magazine, poem or song; 4) anything quoted directly from a news broadcast; or 5) any table or figure reproduced or adapted from another copyrighted work. Manuscript Submission
- Submit manuscripts using Microsoft Word, as an electronic file attachment attached to an e-mail of submission to the Editor at email@example.com as a venue for publication.IJOVA
- In the text of your e-mail message of submission, please (1) identify what type of article you are submitting (i.e., Feature, Ideas That Work, Commentary, Tools of the Trade), (2) verify that the manuscript being submitted is not under review for another journal, and (3) indicate how you first learned about The Journal.
- The Journal will not accept submissions that are under consideration by another journal or publisher.
- Please submit manuscripts electronically to: Ryan Schmiesing, Ph.D. Editor-In-Chief, The IJOVA E-mail: firstname.lastname@example.org Tel. 614-292-4413
Manuscripts submitted to The Journal follow the fundamental masked review process as outlined in the Publication Manual of the American Psychological Association (APA) (Sixth Edition, 2010, pp. 225- 228). Depending on the type, manuscripts will normally be reviewed by editor and/or editorial reviewers within six months of receipt. For Feature Articles, Ideas That Work, and Tools of the Trade, the manuscript’s title page is removed for the masked review process. All authors will be notified in writing of the outcome of the review process. The Journal retains the right to edit all manuscripts for mechanics and consistency prior to final publication. Revised January 2017; Approved - pending If a manuscript is returned for major revisions and the author(s) rewrite(s) the manuscript, the second submission will be entered into the regular review process as a new manuscript. A manuscript may only be resubmitted once, and will only be reviewed twice. Copyright for all published articles is retained by North Carolina State University and should be referenced when appropriate. No portion of the contents may be reproduced in any form, including posting to the World Wide Web, without the prior written permission of the Editor, except for brief quotations (not to exceed 500 words) in a review of professional work. Credit must be given to The IJOVA.
Manuscript Preparation Checklist
Before submitting your manuscript to the Editor, please use the following checklist to ensure that you have met all submission guidelines.
1. The entire manuscript is prepared in Microsoft Word 5.0 for Windows (or higher) ____ using Times New Roman 12 pt. font.
2. The entire manuscript (author’s info, abstract, text, and references) is double-spaced ____ (NOTE: tables may be single-spaced to conserve space in the manusvript).
3. Page numbers are inserted in the lower right corner of each page. ____
4. You have provided each of the following information for each author: ____ * Name & credentials (including terminal degrees only) * Professional title & organizational affiliation * Complete mailing/postal address * Telephone and FAX numbers * E-mail address
5. You have provided only terminal degrees for authors’ credentials. ____
6. You have provided a max. 250 word abstract (double-spaced and italicized). ____
7. You have provided 3-5 Key Words for your manuscript. ____
8. You begin the actual text immediately following the Key Words with the heading ____ of the first section (i.e., not on a separate page nor by repeating the title).
9. You have followed APA Style (6th Edition) in all in-text citations of references. ____
10. You have followed APA Style (6th Edition) in listing full citations the Reference ____ Section.
11. All references cited in the text are included in the Reference section. ____
12. No references are included in the Reference section that are not cited in the text. ____
13. Tables and figures are included at the very end of the manuscript, following the ____ Reference section and immediately before the About the Author section.
14. You have included a 3-5 sentence description for each author in the About the ____ Author section.
15. In your cover e-mail of submission, you:
(1) indicate what type of article you are ____ submitting (i.e., Feature, Ideas That Work, Commentary, Tools of the Trade),
(2) verify that the manuscript being submitted is not under review for another journal, and
? (3) indicate how you first learned about The IJOVA as a venue for publication.
it is the most current.ensure prior to using the below data to Schmiesing stopped calculating acceptance rates in recent years. We are working to determine, based on historical records acceptance rates for missing years and will publish as soon as available. Beginning this year, we will provide a yearly acceptance rate at the end of each calendar year. Following are some historical data related to acceptance rates. Please contact the Editor, Ryan IJOVADue to a variety of transitional circumstances, the
The IJOVA calculates an acceptance rate for each volume published, as well as a cumulative acceptance rate for all volumes published.
2006 & 2007 (6 issues): 82%
2008 (3 issues): 50%
2009 (3 issues): 72%
2010 (3 issues): 53%
2012 & 2013 (3 issues): 79%
2014 (1 issue): 53%
Cumulative Acceptance Rate: 65%
To assist authors in preparing and submitting manuscripts, the following checklist is being provided. Authors are strongly encouraged to print the checklist and ensure each item is specifically addressed.
Manuscript Submission Checklist
International Journal of Volunteer Administration Manuscript Preparation Checklist (Revised April 2017) Before submitting your manuscript to the Editor, please use the following checklist to ensure that you have met all submission guidelines:
_____ The entire manuscript is prepared in Microsoft Word using Times New Roman 12-point font.
_____ The entire manuscript is double spaced. (note: tables may be singlespacing to conserve space in the manuscript.)
_____ Page numbers are inserted in the lower right corner of each page.
_____ The following should be included for each author:
____ Name and credentials (include terminal degrees only)
____ Professional title and organizational affiliation
____ Complete mailing/postal address
____ Telephone number
____ Email address
____ Identify (with an *) the corresponding author
_____ For the manuscript, the following must be included:
Guidelines for Submitting Manuscripts - PDF file
____ 3-5 key words
____ 250-word abstract (maximum, double-spaced, italicized)
____ Begin the actual text immediately following the key words with the heading of the first section (i.e., not on a separate page nor by repeating the title).
_____ Citations/References – APA Style 6th Edition for:
____ All in-text citations or references
____ List full citations in the Reference section
____ Confirm that all references cited in the text are included in the References section.
____ No references are included in the Reference section that are not cited in the text. 2
_____ Tables and Figures:
____ Include at the very end of the manuscript, following the Reference section and immediately before the About the Author section.
_____ In your cover email of the manuscript submission:
____ Indicate the type of manuscript you are submitting
____ Verify that the manuscript
Last updated January 2017